Practice administration

Make patient registration and consent paperwork easier to complete.

Use the registration, consent and privacy collection forms your practice already relies on. Collect referrals and supporting documents, request signatures, and keep health information out of email attachments.

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A$19.99 per organisation per month, including GST. 4 seats included. No credit card required.

Why Vukorix

Less chasing. Clearer forms. A simpler experience for your patients.

Use the forms you already have

Prepare your existing patient registration, consent, telehealth consent and privacy collection PDFs without rebuilding them in another platform.

Collect everything in one request

Give patients one checklist covering the completed registration form, the referral, and the identification or Medicare details your reception team needs.

Keep health information out of email attachments

Health information is sensitive information under the Privacy Act 1988 (Cth). Use controlled links instead of leaving copies sitting in inboxes and sent folders.

Secure Receive

Collect the registration form and supporting documents in one request.

Send one request covering the patient registration form, the referral, consent forms, and any identification or health fund details your team needs before the first appointment.

  1. List the required and optional documents
  2. Send one patient request link
  3. See what has arrived and what is still outstanding
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E-Sign

Send consent forms and practice paperwork for signature.

Prepare the document once, notify the patient, and keep the completed PDF and its audit certificate together. Signing requirements vary by document type and jurisdiction, so check what applies to yours, and get your own advice for anything that has to be witnessed.

  1. Upload the PDF and place the required fields
  2. Send the signing link
  3. Download the signed PDF and audit certificate
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Vukorix E-Sign document overview showing signer progress, audit trail and signature certificate for a document out for signature
Secure Share

Share health information with more control than email.

Send a controlled link with an expiry date, view limit, and optional access check instead of attaching the file. Your team can see the share status and activity, which an emailed copy cannot give you once it has left the practice. Meeting the RACGP Standards or any other accreditation requirement remains your practice's responsibility. Documents and account data are stored in Sydney.

  1. Choose the file
  2. Set the access controls
  3. Send the controlled link
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Vukorix Secure Share access controls showing view limits, optional passphrase protection and recipient verification
For clients

One clear task for the patient.

Patients receive one focused link to complete the form, upload the requested documents, sign, or open a file — on a phone if that is easier than finding a printer. For most recipient tasks, no Vukorix account is required.

Recommended Vukorix tools: Smart Forms · Secure Receive · E-Sign · Secure Share

FAQ
Can patients complete our existing patient registration form?

Yes. Smart Forms starts with the PDF your practice already uses and adds the fields the patient completes online, so the wording your practice has approved stays as it is.

Can patients upload a referral or supporting documents without an account?

Yes. Patients can open a Secure Receive request and upload a referral, results, or identification without creating a Vukorix account.

Can we send consent forms for signature?

Yes. E-Sign sends consent and administrative PDFs for signature and returns the completed PDF with an audit certificate. Signing requirements vary by document type and jurisdiction, so check what applies to yours, and get your own advice for anything that has to be witnessed.

Does Vukorix replace our privacy, professional, or record-retention obligations?

No. Your practice remains responsible for its obligations under the Privacy Act 1988 (Cth) and the Australian Privacy Principles, any state health records legislation that applies — such as the Health Records and Information Privacy Act 2002 (NSW) or the Health Records Act 2001 (Vic) — and the professional and record-retention obligations of your Ahpra-registered practitioners. Vukorix is not part of the My Health Record system under the My Health Records Act 2012 (Cth) and is not a substitute for your clinical or practice management software.

Make practice paperwork easier to complete and return.

Try every Vukorix product for 7 days. No credit card required.

Start your 7-day free trial See pricing